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Withdrawal and Extension Policies

Withdrawal Policy

If you find it necessary to withdraw from your studies, you must contact the Academic Affairs before withdrawing from your classes. Here are the steps to take to withdraw from a study abroad program:

  • Inform the Academic Affairs in writing. This can be via email or by written letter (send to Study Abroad Coordinator: studyabroad@webster.ac.th).
  • If you DO NOT inform us in writing of your withdrawal, we will assume that you WILL participate in the program. If you fail to notify our office of your withdrawal, you will be responsible for any funds paid out by the University on your behalf.
  • Students who withdraw after the following deadlines will be responsible for the study abroad fee, housing deposits, fees, and/or unused accommodations reserved on their behalf by Webster University Thailand.
  • If a student has already been awarded the WWTP travel award, they are responsible for the cancellation fee for the plane ticket and/or the ticket in its entirety.
  • If you do not receive an email confirmation about your withdrawal request, please assume that we have not received it.
  • Follow up with the office to make sure your withdrawal is complete.

Term/Semester students

Term/semester students who withdraw after the following deadlines will be responsible for the study abroad fee and could be responsible for housing deposits, fees, and accommodations reserved on their behalf by Webster University. Students on International Partner or Exchange Programs may also have cancellation fees that are charged by their host institution. Students will adhere to the calendar below regarding the amount of the program cost they are financially responsible to pay based on the date of withdrawal:

Summer
• After February 28 – Application Deposit and Applicable International Partner cancellation fees
• After March 25 – Application Deposit, Study Abroad Fee, Housing Cancellation Fees, and Applicable Program or International Partner Fees
• After Program Start Date-

Undergraduate: Application Deposit, Study Abroad Fee, Full Cost of Housing, International Partner or Program Fees, and tuition based on Webster University tuition refund schedule
Graduate: Application Deposit, Study Abroad Fee, Full Cost of Housing, International Partner or Program Fees, and tuition based on Webster University tuition refund schedule

Fall Semester (Including Fall 1 and Fall 2)

  • After March 31 – Application Deposit and Applicable International Partner cancellation fees
  • After April 25 – Application Deposit, Study Abroad Fee, Housing Cancellation Fees, and Applicable Program or International Partner Fees
  • After Program Start Date –

Undergraduate: Application Deposit, Study Abroad Fee, Full Cost of Housing, International Partner or Program Fees, and tuition based on Webster University tuition refund schedule
Graduate: Application Deposit, Study Abroad Fee, Full Cost of Housing, International Partner or Program Fees, and tuition based on Webster University tuition refund schedule

Spring Semester (Including Spring 1 and Spring 2)

  • After September 30 – Application Deposit and Applicable International Partner cancellation fees
  • After November 25 – Application Deposit, Study Abroad Fee, Housing Cancellation Fees, and Applicable Program or International Partner Fees
  • After Program Start Date –

Undergraduate: Application Deposit, Study Abroad Fee, Full Cost of Housing, International Partner or Program Fees, and tuition based on Webster University tuition refund schedule
Graduate: Application Deposit, Study Abroad Fee, Full Cost of Housing, International Partner Program Fees, and tuition based on Webster University tuition refund schedule

Extension Policy

If you decide to extend your study abroad experience, you must contact the Study Abroad Coordinator of the campus where you are and the Academics department of WUT (studyabroad@webster.ac.th) before registering for classes for the next semester. Here are the steps to take to extend your study abroad experience:

Note: Students will only be able to request only one (1) time study abroad extension.

  • Inform the Office of Study Abroad and the local Student Services Office via email.
  • Extend visa, if applicable.
  • Register for courses for the next semester through the local Academic Advisor.
  • If you've received the travel award and would make any changes to your original itinerary (students are responsible for any change fees), you can contact the Study abroad Coordinator (send to studyabroad@webster.ac.th) and we will coordinate with the travel agency. This must be done before your original departure date passes. 
Due to US immigration law, a study abroad experience in St. Louis cannot be extended to a site transfer.
Your study abroad experience can be extended only one time, for a maximum amount of one academic year for undergraduate students, or one semester for graduate students. Students wishing to site transfer to St. Louis after their study abroad experience will be required to return to their home campus to begin the site transfer process.